Practical AI consultancy & implementation
When important knowledge lives in someone’s memory, inbox, or spreadsheet, running your business depends on a few key people. Full State captures how your company runs and puts that knowledge to work with AI that answers questions and handles recurring tasks, within the rules and approvals you set.AI that answers questions and handles recurring tasks, within the rules and approvals you set.
Get a 30-minute key person risk assessment, followed by a short written report.
Who we work with
What Full State helps you do
Understanding your business takes more than looking at the numbers in your systems. Full State brings those records together with your documents, emails, and the knowledge your people have built over years. We then configure our AI platform to help your team find answers, handle recurring work, and prepare for leadership or ownership changes.
Capture the processes, agreements, and reasons behind decisions that usually live with a few key people. Keep that knowledge in a record your company owns, with its history preserved as things change. Help others pick up the work without starting from scratch every time someone is unavailable.
Bring relevant information from your accounting system, email, spreadsheets, and documents together while your team keeps using familiar tools.
Ask questions in everyday language and see the supporting company records. Understand a cost, check a supplier agreement, or find out which orders are late. Portfolio Driver checks answers against company information and rules, and flags uncertain or conflicting details for review.
Use AI to calculate material needs, prepare purchase orders, match invoices, route requests, and follow up on unfinished tasks. We build workflows with the people doing the job, including the exceptions and approvals, so your team can handle more without adding headcount.
Decide who can access sensitive information, what AI can change, and when a person must approve an action. Keep an approval history and reverse supported changes.
Give the next leader or owner access to the company’s history, processes, and decisions. Prepare business summaries for lenders, partners, or buyers, including an up-to-date confidential information memorandum when needed. For portfolio teams, bring company updates and key information together for review.
For owner-operated companies
When every question comes back to you, it’s hard to step away. Capture what you and your key employees know, take recurring work off your team’s plate, and make the next handover easier.
Start with your businessFor family offices & private equity
Help management teams build capacity and keep company knowledge through acquisitions and leadership changes. Start with one company, measure what improves, and expand where the results support it.
Start with one companyWhere AI gets practical
We work with the people doing the job to understand the steps, exceptions, and bottlenecks. Then we build around the work that matters most.
Bring inventory, demand, and supplier lead times together. Calculate material needs and prepare purchase orders for a person to review.
Match invoices to orders, flag discrepancies, and prepare recurring reports. Find the records behind a cost, payment, or change in performance.
Connect specifications, certificates, receipts, and production records to the relevant material or lot when an auditor or customer needs an answer.
Keep the decisions and agreements that rarely make it into a process document. Give the next leader more than a handover meeting.
In practice
GWH-1, a Texas seasoning & drink-mix manufacturer
Before
To know what to order and when, one employee had to piece together inventory spreadsheets, demand in QuickBooks and email, and supplier lead times they knew from experience. Every purchase order and supplier follow-up required manual work.
After
Full State connected QuickBooks, email, and shared files. Our AI platform could calculate 60-day material needs, draft purchase orders, and match supplier confirmations. Supplier lead times are now determined from past orders and receipts, making that knowledge available beyond one employee.
Your team stays in control: a person approves every purchase order before it goes out.
What the opportunity could look like
Our AI platform
Full State provides the consulting and implementation. Our AI platform brings company information and employee know-how into a shared record your company owns, keeping its history as information changes.
Explore an example
What did we pay this supplier last quarter?
Answer supported by company records
$48,210 across 14 invoices to the citric acid supplier, July through September. Two invoices are not yet matched to a receipt.
Supporting sources
Rewind the business
See what changed, when it changed, and the documents and decisions behind it. Look back at your business as it stood on a specific date.
Desert Citrus Supply confirms the quote by email. The signed quote and the thread are kept with the record.
The supplier announces a new price. Nobody has agreed to it, so it sits as pending and $2.14 still applies.
It bills 4,000 lb at $2.31. Checked against the price in effect on the order date, it is $680 over. Sent to the controller.
Citric acid, anhydrous
Desert Citrus Supply
Sent to controller with the quote, the notice and PO-1187.
The record keeps every version.
Stops: Mar 3, 2026, Oct 2, 2026, Oct 16, 2026, Nov 9, 2026See your business like this
Book a Free AssessmentConnect records for the same customer, supplier, product, or order, even when they’re named differently. Your team keeps working with the same tools and files it already uses.
Set who can access sensitive information, what the system can change, and which actions need approval. See who approved each action, and reverse supported changes when needed.
Cost and control
Separate employee AI accounts make it harder to oversee what information people share and how they use it.
Our platform applies company rules across every AI model it uses, keeping oversight in one place. It selects the lowest-cost model suited to each task, often costing less than separate employee AI subscriptions.
Connections
QuickBooksAccounting and business records
SAP Business OneERP and operational records
Gmail & DriveEmail, documents, and shared files
ExcelSpreadsheets and business documentsConnections and workflows are agreed during assessment. Our platform runs on models from OpenAI and Anthropic.
A practical place to begin
We look at where work depends on key people and which recurring tasks take too much time. You receive a short written report with a practical starting point.
We connect relevant systems, capture company knowledge, and build the first workflows with your team. Together, we set the rules and approvals.
Review time saved and work completed with optional ongoing service. Expand within the company or across a portfolio where the results support it.
Operators meet AI engineers
Full State was founded by a business owner with experience building and running manufacturing and consumer-goods companies, independently and for family offices, alongside a founding engineer with more than 20 years of AI experience, including at Databricks.
We work directly with owners and teams to understand the business, preserve the knowledge they’ve built, and put useful improvements in place.
Let’s find your starting point
Start with your business or one portfolio company. In a free assessment, we’ll help you see where the pressure is, and what’s worth improving first.
Start with one clear problem.
Prepare a brief for your free 30-minute assessment. Tell us where work depends on a few key people.
Contact us
Have a question before booking an assessment? Tell us a little about your company or firm and what you’d like to discuss. We’ll get back to you.
Frequently asked questions
We help businesses capture company knowledge, connect their information, and put AI to work on everyday tasks. We provide the consulting, software, and implementation, working with your team to build a business record your company owns and configure the answers and workflows it supports.
We work with owner-operated businesses, manufacturers, family offices, and private equity teams. Full State is especially useful when important knowledge sits with a few people, information is scattered across systems, or recurring work takes too much manual effort.
Full State builds and maintains the business record that AI uses. It brings together information from your systems, documents, emails, and employees, preserving earlier agreements and decisions as things change.
That gives AI more business context for answering questions and preparing work. Your company keeps that knowledge as employees, software, and AI tools change.
It is a record of your company’s information that keeps its history as things change. For example, when a supplier updates a price, the earlier agreement stays available alongside the new terms and supporting documents.
Your team and AI can check what applied at a particular time, what changed, and why.
Depending on your systems and needs, AI can help answer business questions, check supplier prices, calculate material needs, prepare purchase orders, and produce reports. We agree on the scope with your team and test the information, steps, and approvals before use.
Your team can keep using its existing systems. Full State connects relevant information from those systems with emails, spreadsheets, documents, and employee knowledge. We confirm the connections and any additional setup during assessment.
You set who can access sensitive information, what AI can prepare or change, and which actions need approval. Supported actions have an approval and activity history, with supported changes reversible.
Full State helps preserve the processes, agreements, and reasons behind decisions that often stay with one person. That gives the next employee or leader access to useful company knowledge and records, making it easier to pick up the work.
Yes. We can begin with one company, establish its business record, and put the first workflows in place. You can review the results before deciding whether to expand within that company or across your portfolio.
In a 30-minute conversation, we look at where work depends on key people and which recurring tasks take too much time. You receive a short written report with a practical starting point. If there is a fit, we outline the recommended work, scope, and cost.